#256 Recordkeeping & Reporting

  • The California Division of Occupational Health (Cal/OSHA) requires recordkeeping and reporting about safety in the workplace.
  • Required records include the OSHA 300 Log and documents about safety hazard analysis, inspections, and accident investigations.
  • Hazard-specific regulations such as asbestos, diving, mining, etc. also have additional recordkeeping requirements.
  • Keeping track of recordkeeping requirements is a challenge.
  • The OSHA 300 log is probably the most familiar to workers and employers. It records all work-related deaths along with injuries and illnesses that require more than first aid treatment.
  • An annual summary of injuries and illnesses is required to be posted in the workplace. Some small businesses (less than 10 employees) and certain industries may have limited exemptions from this recordkeeping requirement.
  • All Employers must report to Cal/OSHA any serious injury, illness or death of an employee immediately, but no longer than 8 hours after the employer knows or with diligent inquiry would have known.
  • If the employer can demonstrate that exigent circumstances exist, the time frame for the report may be made no longer than 24 hours after the incident.